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August 10, 2023 Regular Meeting Agenda

Pequea Valley School Board
August 10, 2023
7:00 PM
Agenda 

CALL TO ORDER

MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE

PARTICIPATION BY THE PUBLIC  (School Board Policy) - Jason Myer, Gordonville, Youth Soccer Proposal

LIAISON REPORTS

APPROVAL OF MINUTES:

On a motion by _____ and a second by _____, the Board approved the August 1, 2023, committee meeting minutes. (rc)

CHIEF OF FINANCE AND OPERATIONS’ RECOMMENDATIONS:

On a motion by _____ and a second by _____, approval was given for the following Consent Agenda Items A-D. (rc)

A.  The following change orders for the construction project:

General Contractor – LOBAR

1.  Door at back of stage could not be fire rated and needed to be changed to an overhead door.   ($85,000)
     WON Door needed additional fire separation per code review.  $60,836.96
     Roof insulation increased from 4” to 6” per code review.  $426,300
      Total Change Order (GC) #01 - $402,136.96 

2.  Revised foundation at the pre-engineered building.  $6,476.15
     Foundation and chase changes to address utility conflicts.  $23,962.80
     Foundation and Chase revision for additional step footer for plumber.  $26,729.18
     Foundation revision for chiller line footer steps.  $3,570.27
     Foundation revision for lowered piers for Electrical work.  $4,613.39
    Total Change Order (GC) #02 - $65,351.79 

3.  Additional test ports at concession grease trap interceptor per code review.  $2,473.43    
     Revision to water vault layout and part per code review.  $25,890.91 
    Total Change Order (GC) #03 - $28,364.34

4.  Fire rating for windows and structure for fire separation per code review.  $19,282.94   
     Door fire rating for fire separation per code review.  $10,770.17 
     Total Change Order (GC) #04 - $30,053.11

Plumbing Contractor – Jay R. Reynolds

1.  Lower grease and sanitary drains 2 feet to address utility conflict.  $41,370
     Add 3 sampling manholes per code review.  $9,092
     Re-rout domestic water mains due to code review revision for fire separation.  $10,128 
    Total Change Order (PC) #01 - $60,590

B.  For the Student Service Department to use File-X Imaging Services, Inc. to digitize student records for all past student records, including transportation and preparation of documents at a cost of $14,895.

C.  To accept the following grants from the Pennsylvania Commission of Crime and Delinquent Grant for Safety at a total of $245,548:

    • Physical Safety – Navigate 360 Visitor Management System and Safety Officer - $122,774.
    • Mental Health Safety – Social Worker to support families and Tier II/Tier III supports for the 2023-2024 school year - $122,774.

 D.  To add First National Bank as a depository for the district.

SUPERINTENDENT’S RECOMMENDATIONS:

On a motion by _____ and a second by _____, approval was given for the following Consent Agenda Items A-B. (rc)

A.  For former School Board member, Charles Rohrer, to serve on the Lancaster County CTC Authority Board through December 31, 2025.

B.  Personnel.

OLD BUSINESS

NEW BUSINESS

A.  Agenda topics for September 5, 2023, Committee meeting  

    • Building Project Update
      Start of School Year Update

ADJOURNMENT