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August 11, 2022, Regular Board Meeting Agenda

Pequea Valley School Board
August 11, 2022
7:00 PM

Agenda 


AN EXECUTIVE SESSION will be held before the Board Meeting at 6:30 p.m. to discuss a personnel issue.

CALL TO ORDER

MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE

PARTICIPATION BY THE PUBLIC  (School Board Policy)

LIAISON REPORTS

APPROVAL OF MINUTES:

On a motion by _____ and a second by _____, the Board approved the August 2, 2022, committee meeting minutes. (rc)

CHIEF OF FINANCE AND OPERATION'S RECOMMENDATIONS:

O
n a motion by _____ and a second by _____, approval was given for the following Consent Agenda Items A-I. (rc)

      A.   A contract with New Story Schools for three Pequea Valley learners to receive special education support during the 2022-2023 school year.

  • One learner at $300/day, based on enrollment
  • One learner at $330/day, based on enrollment
  • One learner at $405/day, based on enrollment

B.   An agreement with Devereux Advanced Behavioral Health for one Pequea Valley learner to receive special education support during the 2022-2023 school year at a cost of $290/day for education support and $40/hour for 1:1 Services.

C.   An Agreement with Winner’s Circle Center, Inc. to provide services for Pequea Valley learners for the 2022-2023 school year at a cost of $188 per day.

D.   The Safety & Security Cohort Agreement with IU 13 at a cost of $1,500 for the 2022-2023 school year.

E.   A membership with IU13’s Student Enrichment Experience Program (SEE) in the amount of $2,800 for the 2022-2023 school year.

PV will be participating in the Hybrid Option SEE program which includes 14 online seminars and 10 face-to-face seminars throughout the year. Differentiated seminars will be offered for elementary, middle school, and high school learners.

F.   For Jani-King to provide cleaning services at a yearly rate of $411,871.50 for two years, beginning September 1, 2022.

G.   A contract with Hummer Turfgrass Systems, Inc. to provide baseball field upgrades in the amount of $51,635.00.

H.   A contract with Abel Fence to provide fence repairs and fencing around the JV baseball field at a base cost of $52,200 with the following additional options:

    • Replace center and left field outfield fence, add $24,400
    • Add bottom rail to new outfield fence, add $2,720
    • Add bottom rail to new right field fence, add $680

I.    To approve the apparent low bids received for the construction of the new Pequea Valley Middle & High School and accept alternate adds and deducts as outlined:

Lobar Inc. as General Contractor for MS/HS Construction project in the base bid amount of $51,360,000.
Alternates to be accepted include:
GC-1 Unclassified Construction (add)
GC-2 Auxiliary Gym Bleachers (add)
GC-4 Interior Ground Face CMU (deduct)
GC-6 Laminated Safety Glazing (add)
GC-7 Group Toilet Partition Height (add)
GC-10 Auditorium Accent Lighting (deduct)
GC-11 Outdoor Classroom (deduct)
GC-13 Agriculture Canopy (deduct)
GC-16 White RP Cyclorama (add)
GC-17 Planetarium Omission (deduct)
GC-18 Casework Alternate (deduct)
The total General Contractor value after alternates is $51,796,500. 

Matchline Mechanical LLC as HVAC Contractor for the MS/HS Construction project in the base bid amount of $11,400,000.
Alternates to be accepted include:
HC-1 Unclassified Construction (add)
HC-2 STEEM Paint Booth Exhaust System (deduct)
The total HVAC Contractor value after alternates is $11,368,000.

JR Reynolds as Plumbing Contractor for the MS/HS Construction Project in the base bid amount of $3,996,300.
Alternates to be accepted include:
PC-1 Unclassified Construction (add)
The total Plumbing Contractor value after alternates is $4,165,300. 

Boro Construction as Electrical Contractor for the MS/HS Construction Project in the base bid amount of $9,449,000
Alternates to be accepted include:
EC-1 Unclassified Construction (add)
EC-3 Auxiliary Gym Bleachers (add)
EC-4 Auditorium Accent Lighting (deduct)
EC-5 Outdoor Classroom (deduct)
EC-6 Agriculture Canopy (deduct)
EC-7 STEM Paint Booth Exhaust System (deduct)
EC-15 Planetarium Omission (deduct)
The total Electrical Contractor value after alternates is $9,475,500.

Wexcon Inc. as water and sewer extension contractor for the MS/HS construction Project in the amount of $1,327,479.

Per Section 101 Supplementary Instructions To Bidders Per article 5, the district is continuing to pursue changes in the work by a value engineering process with each of the Prime Contractors.  These efforts will be documented as deduct change orders during the construction process.  Value Engineering items do not affect the functioning of the building, site, or reduce educational program.

SUPERINTENDENT’S RECOMMENDATIONS:

On a motion by _____ and a second by _____, approval was given for the following Consent Agenda Items A-C. (rc)

A.   An update to Board Policy #217, Graduation Requirements.

B.   The Pennsylvania Department of Education Comprehensive Plan for 2022-2025.

C.   Personnel.

OLD BUSINESS

NEW BUSINESS

A.   Agenda topics for August 30, 2022, Committee meeting 

  • Building Project Update
  • Start of School Year Update

ADJOURNMENT